COLORADO COALITION FOR THE HOMELESS CCH BOARD MEETING AND FINANCE JUNE 2016
BOARD OF DIRECTORS MEETING
Stout Street Health Center – Community Education Room
2130 Stout Street
Tuesday, June 7, 2016
4:00 – 6:00 pm.
Call in info: 303.291.6940 Bridge #9596
NOTE: The Finance Committee will meet at 3:00 pm immediately prior to the Board meeting to review the financing commitments for the Renaissance Downtown Lofts
4:00 – 4:05 I. Approval of May Minutes
4:05 – 4:30 II. Executive Committee Report – Jay
- Change of Board Meeting Dates
- Reactivating Executive Committee Meetings
4:30 – 4:45 III. Finance Report – Virginia
- April 2016 Financials
4:45 – 5:15 IV. Renaissance Downtown Lofts Financial Presentation – John
5:15 – 5:25 V. Program Committee Report – Charles
5:25 – 5:30 VI. Consumer Advisory Board Report – Tanger Jones (TJ)
5:30 – 5:40 VII. Resource Development Report – Jynx
5:40 – 5:50 VIII. President’s Report – John
- Denver Social Impact Bond Update
- Organizational Development Update
- Succession Planning
5:50– 6:00 IX. Renaissance Housing Development Corp. Report – John
- Northern Trust Bridge Loan
6:00 X. Adjourn
Chair: Jay Brown
Recorder: Tristzette Morton
Present: T.R. Reid, Virginia Berkeley, Jennifer Bettridge, James Davis, Darrell Brown, Tanger Jones, Laray Kraeplin Randle Loeb, Jynx Messacar, Charles Savage, Leanne Wheeler, Jim Winston
Absent: Chris Bates, Peter Calamari, Jeremy Hotsenpiller, Meshach Rhoades, TaRhonda Thomas,
Staff Attending: Louise Boris, Stan Eilert, John Parvensky, Pete Stoller, Mandy May, Mary Lea Forington, Cathy Alderman, Meg Mullen
Meeting brought to order at 4:10 PM AGENDA ITEMS:
- Approval of Minutes
Minutes from the April 1, 2015 meeting were reviewed. Randle Loeb motioned to accept the minutes. It was seconded by Virginia Berkeley. All were in favor; motion carried.
- Finance Report – Virginia Berkeley and Pete Stoller
(Refer to Finance Committee handouts for details.)
Presentation of the 2015 Consolidated Audit by JDS
JDS reviewed the following documents with the Board: Consolidated Financial Statements and Single Audit Report as of December 31, 2015 and 2014; Report of Internal Control Related Matters Identified In The Audit, Year End 2015; and Report Outline to the Finance Committee, Year End 2015 in detail with the Finance Committee. JDS presented an “unmodified” or “clean” opinion. JDS pointed out there were no material errors, fraud or non-compliance on regulations and no audit adjustments.
An OMB Federal Uniform Guidance audit report was also included; there were no findings to report.
In response to a question from the Board, the auditors said CCH is withholding tax as required by law, and all taxes withheld have been delivered to the appropriate taxing agencies of the government.
There were concerns raised by the Finance Committee that they did not have more time to review the Audit Report. The Committee and Board members discussed whether to delay approval of the report. Staff reported that the Audit was overdue to many funders and further delay may cause problems. Staff also clarified that the role of the Board was to “accept” the Audit Report, not to “approve” the report. After thorough discussion, The Board voted to accept the Audit Report as presented.
March Financial Statements
The March Financial Statements were reviewed. Increase in Net Assets for three months ended March 31, 2016 was ($852,188) as compared to a budgeted gain of ($87,436).
Medicaid/care revenue was $2.8M through March, under budget by ($190K).
Contribution revenue is $284K through March, under budget by $62K.
The balance on the line of credit as of March 31st decreased to $450,000.
2015 UDS Report Highlights –Mary Lea Forington and Mandy May
Health Resources and Services Administration, (HRSA) requires that Health Center Program grantees report on their performance using the measures defined in the Uniform Data System (UDS). The Uniform Data System is a standardized reporting system that provides consistent information about health centers. The information gleaned from the reporting is used to document the effectiveness of The Bureau of Primary Health Care (BPHC) Funded programs.
The data are used to improve health center performance and operation and to identify trends over time. UDS data are compared with national data to review differences between the U.S population at large and those individuals and families who rely on the health care safety net for primary care.
Mary Lea and Mandy reviewed the CCH UDS Executive Summary which included 12 tables that provided a snapshot of patients and performance. See attached.
- Program Committee Report – Charles
(Refer to Program Committee minutes for details.)
Charles Savage, Chair of the Program Committee of the Board and Mandy May reviewed the Quality Assurance Plan (QAP), the Credentialing and Privileging Policy, and the Credentialing and Privileging Procedure including discussion highlights from the Program Committee, who reviewed the documents in detail at their meeting in April. The Committee recommends acceptance of the QAP, the Credentialing and Privileging Policy and the Credentialing and Privileging Procedure. All were in favor to accept the Quality Assurance Plan (QAP); to accept the Credentialing and Privileging Policy; and accept the Credentialing and Privileging Procedure. See attached Policy and Procedures.
Consumer Advisory Board Report – Tanger Jones
(Refer to CAB minutes for details.)
Tanger Jones (TJ) reported at the last CAB meeting there was a discussion regarding the process to fill prescriptions; fundraising efforts; and the Shoe Drive to run in conjunction with the Healthy Kids Fair. TJ also shared that “Hunger Free Colorado” spoke to the members and requested their assistance by completing their community survey. Both TJ and John spoke of the upcoming Nation Health Care for the Homeless Council (NHCHC) 2016 National Conference & Policy Symposium in Portland at the end of May. Two members of the CAB will be attending.
TJ indicated that the CAB has one additional member.
Strategic Plan Adoption – Jennifer
The planning process included a multi-disciplinary staff group representing all areas of the organization as well as a workgroup of Board Members. The planning process started in spring 2015 and utilized multiple data collection efforts, including a SWOT Analysis (Strengths, Weaknesses, Opportunities, and Threats), a Capacity Analysis, and the annual Employee Engagement Survey. The 2016-2019 Strategic Plan has been created to identify and focus efforts on our highest level goals so we can continue to evolve and serve CCH’s target population.
The goals include:
- Expand access to quality, integrated health care for homeless and at-risk families and individuals
- Expand housing opportunities for homeless and at-risk families and individuals
- Develop a highly trained, equipped and engaged CCH workforce
- Improve public policy and community engagement towards end of homelessness
- Improve CCH’s financial sustainability
There was a review of the Goals and Objectives along with the Action Plan.
Jennifer moved to adopt the 2016-2019 Strategic Plan. All were in favor.
Resource Development – Jynx
(Refer to handouts for details.)
The Report to the Board of Directors handout was reviewed. Meg Mullen reminded the Board that the numbers reflected in the financial report were though March and the numbers in this report are through April. Meg pointed out the revenue from 2015 was $378,571 and YTD is $948,651.
Jennifer Bettridge wanted to know if the return on investment has been received for the increase to Direct Mail. To break even with the budget $17,000 dollars need to be received.
Meg distributed invitations to the annual wine event, Sip City 2016, and thanked those who have committed sponsorship and encouraged those who have not to consider sponsorship and ticket sales. Wine from the Orin Swift Company will be served at the event. Reggie Rivers will serve as emcee and auctioneer.
President’s Report – John
Social Impact Bond (SIB)
The Social Impact Bond (SIB) program is progressing well. Over 50 participants have been referred to date. Challenges include locating participants as vague contact information is received. In addition the legal status is significantly greater than originally anticipated. More participants have been charged with felonies than the anticipated misdemeanant population. It is expected that the last participants scheduled for North Colorado Station (NCS) should move in by end of next week.
John reported the second installment payment has been received. It was also reported that Northern Trust will visit NCS tomorrow to promote their participation and partnership with CCH. John also informed the group that a formal Housing Development line of credit has been requested.
Organizational Development Workgroup Update
John gave a brief update on the progress of the Workgroups as they begin to enter into the presentation phase. Recommendation presentations to the Expanded Executive team will occur the latter part of May into the early weeks of July.
Denver Street Sweeps
A follow up meeting with the Mayor and members of the Homeless Commission was conducted. Discussions at that meeting included feedback and suggestions going forward. The philosophy conveyed during the discussions was that people are not utilizing services and that there is excess capacity at emergency shelters.
Renaissance Housing Development Corp Report – John
Renaissance Downtown Loft (RDL) Update
John reported that City Council approved the grant for RDL and the project continues to move forward and is gaining other regulatory approval to begin construction. An agreement from US Bank to give up their exclusive rights for financing has been received; this will garner a saving of approximately $700,000 over time.
CCH’s commitments, guarantees and flow of finances, will be provided at the June Board of Director’s meeting.
John was nominated and selected to receive the American Civil Liberties Union (ACLU) Colorado Chapter’s annual Carle Whitehead Memorial Award which honors a lifetime of work in civil rights and civil liberties. The dinner is scheduled in October; Cathy will disseminate details in the coming weeks.
John gave a very brief update on the Tier II funding announced by HUD on May 1st. Two grants affecting CCH were not renewed, one of which CCH was the grantee the another one CCH was a sub-grantee. One grant affects 34 families and the other 20 families. John is confident the award of a new grant will provide housing for those families affected. Staff will be maintained as well.
There being no further business, the meeting was adjourned at 5:55PM by Jay Brown. The next CCH Board of Directors meeting is scheduled for June 7rd, 2016 at the Stout Street Health Center, 2130 Stout Street, Denver, CO.
There will be a special Finance Committee meeting held at 3pm just prior to the Board meeting to discuss Renaissance Downtown Lofts financing.
Due to unforeseen issues, there will not be an option to conference into thisdiscussion; please plan accordingly. The meeting will begin promptly at 3PM.
Have a wonderful evening, and I will see you all at Sip City!
Executive Assistant to John Parvensky
Colorado Coalition for the Homeless
(303) 312-9596 (office)
(303) 293-2309 (fax)
I stupidly did not save any of this meeting minutes and hit some stupid button and lost the copy for the last three hours
|Tristzette Morton <firstname.lastname@example.org>,
Barbara Davis <email@example.com>,
Charlie Savage <firstname.lastname@example.org>,
Chris Taravella <email@example.com>,
Evan Abbott <firstname.lastname@example.org>,
Jay Brown <email@example.com>,
Judy Glazner <firstname.lastname@example.org>,
Keith Smith <email@example.com>,
Komal Vaidya <firstname.lastname@example.org>,
LaRay Kraeplin <email@example.com>,
Leanne Wheeler <firstname.lastname@example.org>,
Randle Loeb <email@example.com>,
Sana Hamelin <firstname.lastname@example.org>,
Toren Mushovic <email@example.com>,
Virginia Berkeley <firstname.lastname@example.org>,
Jack Patten <email@example.com>
I did not save the drafts and lost everythiong without doing a thing
and I can retrieve nothing there is no way top accomplish this