CCH Board Meeting August 2016
CCH AUGUST 2016 Board Meeting run by TR Reid
Senna lawyer cat cafe
Norm hagland – Denver District judge retired
BOARD OF DIRECTORS MEETING
2111 Champa Street,
Second Floor Conference Room
Tuesday, August 2, 2016
4:00 – 6:00 pm.
Call in info: 303.291.6940 Bridge #9596
4:00 – 4:05 I. Approval of July Minutes
4:05 – 4:15 II. Executive Committee Report – Jay
4:30 – 4:45 III. Finance Report – Virginia
- June 2016 Financials
- Audit Selection
4:45 – 4:55 IV. Program Committee Report – Charles
4:55 – 5:05 V. Resource Development Report – Jynx
5:05 – 5:15 VI. Consumer Advisory Board Report – Tanger Jones (TJ)
5:10 – 5:20 VII. President’s Report – John
5:20 – 5:30 VIII. Renaissance Housing Development Corp. Report – John
5:30– 5:45 IX. Advocacy Report – Cathy
- Denver Affordable Housing Proposal
- Tobacco Tax Initiative
5:15 X. Other Business
REMINDER: Starting September, the Board meetings will be held on the 1st Thursday of the month – September 1, 2016
Chair: Jay Brown
Recorder: Tristzette Morton
Present: Chris Bates, Virginia Berkeley, Jennifer Bettridge, Jay Brown, James Davis, Laray Kraeplin, Randle Loeb, Jynx Messacar, *Leanne Wheeler, T.R. Reid, Tanger Jones
Absent: Peter Calamari, Jeremy Hotsenpiller, Meshach Rhoades, TaRhonda Thomas, Jim Winston,
Staff Attending: Cathy Alderman, Louise Boris, Stan Eilert, Meg Mullen, John Parvensky, Pete Stoller, Mandy May
* Via conference call
Meeting brought to order at 4:10 PM AGENDA ITEMS:
- Approval of Minutes
Minutes from the May 3, 2015 meeting were reviewed. Randle Loeb motioned to accept the minutes. It was seconded by Jennifer Bettridge. All were in favor; motion carried.
- Executive Committee Report – Jay Brown
Board and Officer Elections
Randle motioned to accept the nomination of Sana Hamelin and Hon. Norman Haglund as members of the Board of Directors. It was seconded by Jennifer. All were in favor; motion carried.
Jay Brown motioned to approve the appointment of Virginia Berkeley as board Treasurer and Jennifer Bettridge as board Secretary. It was seconded by Randle. All were in favor; motion carried.
When asked by Leanne Wheeler, Jay explained that the terms of Board membership is three years and that Colorado Coalition for the Homeless (CCH) Bylaws limits Board members to twenty-one. Currently, there are nineteen with expected resignations of two, bringing members to seventeen.
Jay motioned to delegate authority to the Finance and Audit Committee from the Board of Directors the final approval of the selection of auditors. It was seconded by Randle. All were in favor; motion carried.
At the last meeting it was decided that the Board would meet the second Tuesday of the month but after further discussions, Jay would like to amend the meeting day to the first Thursday of the month beginning in September. Jay will send out a notice to the Board of Director’s distribution list to ensure those not present today will have an opportunity to give feedback on the change.
Jay gave a brief review of the CCH governance and requested the Board also review to identify items that should be added to the bylaws.
Jay motioned to convene an ad hoc committee to review CCH’s governance and give feedback to the Board of Directors’ to consider adopting into CCH Bylaws. It was seconded by Virginia. All were in favor, motion carried. Those identified and appointed by the Chair to the ad hoc committee include Jennifer Bettridge, James Davis, TR Reid, Randle Loeb, Leanne Wheeler and John Parvensky.
Board Orientation and Training
John inquired if the group felt a Board Orientation was needed. In lieu of an orientation, Jay suggests a CCH Program presentation at the next meeting to benefit new members. John suggests presenting the one hour presentation given to new hires adding a financial overview and how CCH is different from other community programs that serve the same population.
- Finance Report – Virginia Berkeley and Pete Stoller
(Refer to Finance Committee handouts for details.)
Virginia gave a recap of what was reviewed at the committee meeting. (Refer to Finance Committee minutes for details.)
May Financial Statements
The April Financial Statements were reviewed. Increase in Net Assets for five months ended May 31, 2016 was $759,538 as compared to a budgeted gain of $84,474. Medicaid/care revenue was $4.7M through May, under budget by ($312K).
Contribution revenue is $467K through May, over budget by $33K.
Realized gain of $420k from the sale of Garfield property in March.
Recognition of $400k+ SIB revenue through April for Jan-Jun program services
The balance on the line of credit as of May increased to $850,000,000 as funds are being moved to/from LOC as needed.
Among the discussions was the Cost of Living Increase (COLA) Proposal from John Parvensky.
John reviewed the proposal for staff cost of living increase. It was recommended that staff who earn $40,000 or less receive a 4% increase. The remaining staff would receive an increase of 3%. The adjustment would be effective July 1st and reflected on the July 15th payroll.
There was some discussion regarding why there are two different amounts being considered which included the impact of the upcoming changes to the Fair Labor Standard Act (FLSA).
After discussion, Virginia Berkeley motioned to accept the proposal of a 4 percent Cost of Living Adjustment (COLA) to staff whose wages are at or less than $40,000 annually and adjust the wages of those at $40,001 and above by 3 percent. It was seconded by James Davis. All were in favor; motion carried.
Jay wanted it reflected in the minutes that there has been favorable discussion amongst the Board members around introducing a Merit increase for staff and suggest that is does not have to be in lieu of the COLA but in addition to boost morale and retention. At this present time CCH does not have the tools or capacity, but will look into developing a system in the near future.
James Davis wanted to know if other nonprofits in the Community were giving staff Merit increases as well as Cost of Living Adjustments (COLA). James was told that customarily, Merit increase are given along with COLA and acknowledged the increase rate currently seems to be at 2.7%.
- Program Committee Report – Mandy May
(Refer to Program Committee minutes for details.)
Mandy May reported on the last Program Committee meeting at which the Uniform Data System (UDS) outcome measures report required by HRSA was presented. The detailed report consists of 12 tables that provide a snapshot of patient demographics and performance outcomes.
- Patients served; table 3A, 3B, 4 and Zip
- Types and quantities of services provided; table 5 and 6A
- Staffing mix and tenure; table 5 and 5A
- The care delivered/quality of care; tables 6A, 6B, and 7
- Cost of providing services; table 8A
- Revenue sources; table 9D and 9E
The Committee also discussed the Denver SWEEP of homeless campers and how it has impacted consumers’ health outcomes and the Outreach staffs’ capacity to track clients.
- Resource Development Report – Jynx Messenger
(Refer to Resource Development handout for details.)
Jynx gave an update on the overall success of Sip City and reported the live auction contributed approximately $6,400 towards the total raised. Of the 220 attendees, it is believed that half of those in attendance were new to CCH. Meg Mullen gave a special “Thank You” to those members who attended Sip City and for helping to educate the guests. Meg also reminded the board that funders look to see that an organization has 100% donation participation from its Board members, and encouraged members to consider giving early.
Meg reported the advocacy-related appeal broadcast on March 11 to approximately 4,000 donors generated about $4000. It was also reported that the New Development Officer position has been filled as of 6/27 by John Mezger. With the vacancy filled, donor cultivation and major gifts development will become more active.
The 5K Race organizers have their first meeting scheduled Nov. 5th; those interested in participating should contact Jynx.
- Consumer Advisory Board Report – TJ Jones
(Refer to CAB minutes for details.)
Tanger Jones (TJ) recapped her attendance at the National Health Care for the Homeless Council (NHCHC) Conference in Portland, OR. TJ also gave a report from the last CAB meeting that included plans to host a shoe drive around the same time as the Healthy Kids Fair.
President’s Report – John Parvensky
Social Impact Bond (SIB)
The Social Impact Bond (SIB) program continues to progress well; 38 participants housed between North Colorado Station (NCS) and scattered sites. John reported there has been 8 fewer than projected for June largely due to difficulties in the referral process. He also reported the team is fully staffed and it is believed that the program will be at a 65% participation rate by the end of October.
John probed to see if members wanted to be updated on the SIB project as it progressed or if a report at Board meetings would be sufficient. There was a consensus that a report would suffice.
FLSA Changes on Exempt Employees
There was a detailed discussion regarding the changes to the Fair Labor Standards ACT (FLSA) effective December, 2016. John explained that there will be some financial as well as administrative impact when this occurs.
Organizational Development Workgroup Update
John reported that recommendation presentations from each Workgroup to the Expanded Executive team have been completed. Review of initial recommendations will occur over the following weeks, with a goal to have a formal response during the All Staff Retreat in September. John invited the Board to attend; September 14th at the Grand Hyatt Downtown Denver.
Renaissance Housing Development Corp Report – John Parvensky
Downtown Lofts Update (RDL)
The financials for the Renaissance Downtown Lofts were reviewed. John reported the closing is scheduled for Wednesday or Thursday of this week. John stated the financing was a more difficult process with our new lending partners. John noted that all the permits have been received and demolition is completed.
Board Executive Session
John’s 2016 Performance Evaluation was reviewed by the Board and compensation approved.
Randle wanted to make the Board aware of an incident that occurred on the 16th Street Mall over the weekend. A man, who appeared to be a member of the homeless community, acted violently and struck two people with an object. Randle stated that the Police statement noted that the business community “can’t put up with this” and is very upset by it. Randle has requested this incident be noted in the minutes and he granted 15 minutes at the September meeting to present to the Board as he wishes the Board to see both sides of the homeless issues.
There being no further business, the meeting was adjourned at 5:45PM by Jay Brown. The next CCH Board of Directors meeting is scheduled for August 2nd, 2016 at 2111 Champa St, 2nd FLR Conference Room. PLEASE NOTE THE CHANGE IN VENUE.
2016 Meeting Schedule
COLORADO COALITION FOR THE HOMELESS
Board of Directors
Effective September, 2016 Board of Directors Meetings are held the 1st Thursday of every month from 4:00 p.m. to 6:00 p.m. at 2111 Champa ST, 2nd FLR Conference Room. Please adjust your calendars accordingly.
September 1, 2016
October 6, 2016
November 3, 2016
December 1, 2016
Starting in September, the Finance Committee will meet separately from the Board of Directors as follows: (Meeting location to be determined.)
September 6, 2016
November 1, 2016 (budget discussion)
December 6, 2016 (budget progress discussion)
January 3, 2017 (budget recommendation to board)
March 7, 2017
April 4, 2017 (meet with auditors & review 2016)
June 6, 2017
September 5, 2017
November 7, 2017 (budget discussion)
December 5, 2017 (budget progress discussion)
Tuesday, August 2nd at 2111 Champa St, 2nd FLR Conference room at 4PM.
We will begin our new schedule of meeting the 1st Thursday of the month beginning September 1, 2016. Please adjust your calendars accordingly. (Revised 2016 schedule attached.)
As a reminder, the Finance Committee will meet separate from the Board, beginning September 6, 2016; location to be announced soon.
For your convenience, the call in number for the Board meetings is 303.291.6940 Bridge #9596.
Please RSVP your attendance as a light snack will be provided at the Board of Director’s meeting.
Happy Friday eve, and have wonderful weekend!
Executive Assistant to John Parvensky
Colorado Coalition for the Homeless
(303) 312-9596 (office)
(303) 293-2309 (fax)
Financial Report by Pete Stoller Medicaid budget is under budget by 300K
Meg reports it differently over budget 100K on target with the SIB project
Closed on Northern Trust Fund: Notes Payable category – pulled back 700K stopped everything pulled down a lot more in line of credit. we paid back half of the line of credit more than a million dollars.
good spot paying the wage increase.
grant revenue generally accepted profits multi year grants 2 year grants Colorado Health Foundation 200K Denver Foundation for another 200K
half for expenses in 2017 – already dedicated for next year
closing Downtown Lofts project re-earned 250K in JULY
Colorado Division of Housing receiving funding from City and County of Denver well under way moving dirt. ground breaking already Mayor wants to be there don’t want to give him a platform for his strategic plans
get back on board he likes the SIB. partners but we can disagree trying to convince him of this really Major really cared about homeless. takes all of their goods and they move three or few blocks away
he has not prioritized the real solutions counter tactics real pressure from business community
particular major is incorrigible Albus and Hancock
anything but critical personae that he has to say that
DKD transfer to new auditors
Medicaid short but we have a way to work together to be fully funded
Yosemite will be on the market
we were owed a lot of money last year payment of receivables is much closer to 100%
1 MILLION pay it off and then use it again for payroll lower the debt line 400K
hourly rate from receiving a salary
Obama increase of salary to meet minimum rate of pay raising salaries $7,000.00
Louise Boris: Mandy information to the program committee
Resource Development: JP JYNX Not present nor Jay ahead of schedule 62% of goal.
foundation grants have lined up 600K Sip City almost reached their goal sponsors for the 5K run in November
# of foundation possibilities major gifts officer new person and second person Meg is recruiting for a second person
really good #’s 180K major fund raising kudos
Joe Dokes 5K Run
TR Reid 5 K Run
100% of board members contribute Meg will contact new members of the board
CAB People are not here: Shalonie Shoe drive August environmental Dr. Cookson has been invited to the next meeting
Healthy Kids Fair next meeting of the 250 children to health center on August 20.
great opportunity back pack full of school supplies fun event for their rotations 9 am to afternoon many volunteers multiple exams eye and general health
half hour pick on their own they are excited by the color of their packs
federal labor standard act Department of Labor changes exempt status multiple classifications exempt from paying over time. earn at least 23,000 150 employees move them to hourly status. We thought we’d pay them hourly salaried non exempt. MANAGERIAL or PROFESSIONAL POSITION earn at least 23,000 now 47K level has not been raised in 2 decades.
fixed salary directors and managers not working excessive over time hours more staff hire more people at base salary.
hourly people have to turn in a time sheet week ahead of time
Policies and Procedures manage excess. work under 40 hours exempt moving from exempt to hourly base salary
concerned about people putting in extra hours
authorize this and making an adjustment. legal jeopardy
- HOURLY part time
2. SALARIED NON EXEMPT
3. SALARIED EXEMPT
creating a precedent we are working with a precedent adjustment for people who work over time
8 to 9 million $ annually to Metro Denver Homeless Initiative
they announced them to make the announcements earlier
Notice of Funding Availability chronic homeless 1 gerant was not renewed because it focused on families
93% tier one
tier two has more risk of being turned down
we moved people from one funding source to another
we cannot hold the programs in rural areas.
Kresgee struggling meeting the lease up housing
somewhat difficult some people are saying that they do not wish housing at this time
45 people have been housed gaol has been 52 people by this point
free up housing vouchers scattered site housing home vouchers or new site
Matt works with the landlords we need approval from Metropolitan Denver Homeless Initiative
open mostly with people to move in getting all documentation in place
doubling efforts to find this housing
people who had been jailed previously sleeping at confluence Park finding them has been difficult
SIB supportive orientation for lease up for landlord Crime Control Prevention Control Commission logistical way that the process is set up
acceptable to landlords psychotic at the moment
sweeps they are moved on and they are a lot more difficult to locate
afraid to leave their friends on the street
cannot speed up the process Xcel is Century Link and Comcast are moving ahead
daily nightly couple times nightly
take all of their goods kept for 30 days and then destroyed ID their objects
HUD criminalizing homeless is counter productive National Alliance to End Homelessness work with federal partners
LONDON Wall Street Journal using Denver with the story Cathy March Sweep near the shelters visible sweeps.
Blow back Human Services not everyone has been camping
CITIES ACROSS THE COUNTRY MORE AND MORE ENCAMPMENTS lack of investment in housing